Knowledgebase:
How to Set Up Email in Outlook
Posted by Gangadhar G, Last modified by Gangadhar G on 15 March 2016 07:28 AM
 

How to Set Up Outlook 2007 for Windows to Send and Receive Email

How to Set Up Outlook 2007 for Windows to Send and Receive Email
    1. Open Outlook. Select Account Settings... from the Tools menu.

      Tools Menu
    2. On the E-mail tab, click New.

      Account Settings
    3. Select "Manually configure server settings or additional server types" and click Next >.

      Manually Configure
    4. Select Internet E-mail and click Next >.

      Internet Email
    5. Enter the following information for E-mail Accounts.

      • Your Name: Enter the name you wish recipients to see when they receive your message.
      • Email Address:This is the address that your contacts' email program will reply to your messages. This is also the address that will get recorded in your contacts' address book if they add you as a contact.
      • Account Type: POP3
      • Incoming mail server: Enter mail.domainname
      • Outgoing mail server (SMTP): Enter mail.domainname
      • User Name: Enter your full e-mail address
      • Password: If you wish for Outlook to save your password, check the box labeled Remember Password and enter your password in the text field.
      • Click More Settings...


Email Settings

  1. Click on the Outgoing Server tab, and check the box labeled My outgoing server (SMTP) requires authentication. Then choose to Use same settings as my incoming mail server

    Outgoing Server Settings
  2. Click on the Advanced tab.

    • Under Incoming Server (POP3), the port number should be set to 110.
    • Under Outgoing Server (SMTP), the port number should be set to 587.

    Advanced Server Settings
  3. Click OK

  4. Click Next. Click Finish.

 

How to Setup Email on Microsoft Outlook 2010

 

  • These instructions are intended specifically for setting up e-mail on Microsoft Outlook.
  • I’ll be working from Microsoft Outlook 2010 (specifically version 14.0.7116.5000 [64-bit]).

 

Step 1: Add a New Account

Click Add Account.

How To Setup Email on Microsoft Outlook 2010
Step 2: Select Manual Configuration

Select the radio button for Manually configure server settings or additional server types.

How To Setup Email on Microsoft Outlook 2010

Then click Next

Step 3: Select E-mail

Select the radio button for Internet E-mail.

How To Setup Email on Microsoft Outlook 2010

And then click Next

Step 4: Configure User Information

Your Name should be your name as you want it to appear in e-mails that you send.

E-mail Address should simply be your e-mail address.

How To Setup Email on Microsoft Outlook - 04a
Step 5: Configure Server Information and Either POP3 (110) or IMAP (143)

If you’ve configured your e-mail in Cpanel then you can either select POP3 or IMAP for your Account Type .

How To Setup Email on Microsoft Outlook 2010

For IMAP or POP3, the Incoming mail server should be set to the correct hostname. Generally speaking, this will be mail.yourdomain.com or similar.

For SMTP, the Outgoing mail server (SMTP) should be set to the correct hostname. Generally speaking, this will be mail.yourdomain.com or similar.

Step 6: Configure Logon Information

User Name should be your username, generally with the domain included. For example, testemail@thebestfakedomainnameintheworld.com instead of just testemail .

Password should simply be the password for your e-mail account.

How To Setup Email on Microsoft Outlook 2010
Step 7: Configure SMTP for Authentication

Click More Settings …

How To Setup Email on Microsoft Outlook 2010

Select the Outgoing Server tab.

How To Setup Email on Microsoft Outlook 2010

Be sure the box is checked for My outgoing server (SMTP) requires authentication , and then select the radio button for Log on using .

How To Setup Email on Microsoft Outlook 2010

User Name should be your username, generally with the domain included. For example, testemail@thebestfakedomainnameintheworld.com instead of just testemail .

Password should simply be the password for your e-mail account.

Click OK

Step 8: Finish and Test Settings

Check the box for Test Account Settings by clicking the Next button , and then click Next :

How To Setup Email on Microsoft Outlook - 07a

Assuming the tests complete successfully, click Close :

How To Setup Email on Microsoft Outlook - 07b
Step 9: Setup Complete

That’s it, Microsoft Outlook 2010 should now be setup to receive e-mail!

Click Finish

How To Setup Email on Microsoft Outlook 2010

 

Ports to access POP and IMAP mail servers

 

For networks, a port means an endpoint to a logical connection. The port number identifies what type of port it is. Here are the default email ports for:

    POP3 - port 110
    IMAP - port 143
    SMTP - port 25,26,587

        Secure SMTP (SSMTP) - port 465

    IMAP4 over SSL (IMAPS) - port 993
    Secure POP3 (SSL-POP) - port 995
    *Though SMTP generally uses port 25 for connections, port 587 is actually the preferred port for outbound SMTP traffic due to the widespread abuse of port 25.

 

 


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